Plumbing software for 2026: seven products compared by crew size

Plumbing software has to survive two kinds of day at once: the panic calls that tear up the schedule, and planned work like water heater swaps and repipes that needs clean quotes, deposits and staged billing. Below are seven products sold to plumbers today, loosely ordered from those with posted prices and self-serve trials to those sold through demos, plus a plain note on custom software. The order is not a ranking. Prices and features come from each vendor's own website as listed in October 2026, and where a vendor posts no prices we say so. For how we think about plumbing companies in general, see our plumbing industry page.

1. Jobber

Who it suits: solo plumbers and small service crews who want to start on a self-serve trial. Jobber's plumbing page says it supports plumbing businesses from solo operators and new starts up to established teams with multiple crews.

Pricing: by plan and number of users. Jobber's pricing page put a single user at $29 a month on Core, $99 on Connect or $149 on Grow with annual billing in October 2026, or $49, $139 and $199 month to month. Adding users raises the price. You can pay month to month with no commitment, monthly on a one-year commitment, or a year up front, which Jobber will not refund if you cancel partway through the term.

Plumbing features: good-better-best quotes, optional quote lines for upsells such as expansion tanks, pressure regulators and drain cleanings, financing through Wisetack, progress invoicing tied to job milestones, and reassigning the day in a few clicks when an emergency lands. On the pricing page, optional line items, job costing and two-way texting sit on Grow, and QuickBooks Online sync starts on Connect.

Trial: 14 days of Grow with no credit card.

Check in the trial: build a water heater replacement quote with three options and an expansion tank as an optional line. Then drop a backed-up main into a full day and count the taps it takes to move everyone else. Our Jobber vs Housecall Pro comparison goes plan by plan.

2. Housecall Pro

Who it suits: residential and commercial plumbing contractors, from a solo operator to a growing team, which is how Housecall Pro's plumbing page and pricing FAQ describe its customers. It describes its top plan, Max, as built for scaling businesses that need advanced tools and support.

Pricing: plans with a set number of users. Housecall Pro's pricing page listed these in October 2026: $59 a month for Basic billed annually ($79 monthly) with 1 user; $149 for Essentials ($189) with 5 users; $299 for Max ($329) with 8 users, and every user past eight adds $35 a month. Sales tax is extra where it applies.

Plumbing features: its plumbing page describes good, better and best options on water heaters and repipes, flat-rate pricing pulled from your price book, consumer financing, progress invoicing for multi-day repipes, drain-cleaning reminders and recertification notices, annotated photo reports for sewer camera inspections, and a portal where homeowners and property managers book and pay. On the pricing page, flat-rate pricing and annotated photo reports appear from Essentials up, and recurring service plans, the sales proposal tool and route optimization appear on Max.

Trial: 14 days with full access to Max features, no credit card. On the plan cards, Basic and Essentials have a sign-up button while Max's button books a demo. The pricing FAQ says Housecall Pro does not require long-term contracts.

Check in the trial: load ten real lines from your price book and look at them on a tech's phone. If you sell drain or water heater memberships, confirm which plan your setup needs before you commit.

3. Workiz

Who it suits: phone-heavy plumbing shops that want calls, texts and jobs in one place. The Workiz plan table labels Standard for growing teams, Pro for mid-size teams and Ultimate for multi-location larger teams and franchises. Its pricing FAQ says every plan can use a built-in phone system with call tracking, recording and masking; the plan table lists that phone system, Genius Phone, as sold separately.

Pricing: Standard, Pro and Ultimate each showed "Request pricing" on Workiz's pricing page in October 2026, with a discount for annual billing.

Plumbing features: the plumbing page describes service plans that pre-book periodic tank cleanings, filter changes and inspections, Good, Better and Best quotes, multi-day projects with non-consecutive scheduling, checklists by job type, and Genius Answering, AI answering for calls and messages that the plan table lists as sold separately. Workiz also lists integrations with Thumbtack, Angi and Google's Local Services Ads. In the plan table, service plans, sales proposals, flat rate, multi-day jobs and checklists are on Ultimate.

Trial: 7 days free, no credit card.

Check in the demo: get a written price for the plan that holds the plumbing features you saw, plus Genius Phone and any other Genius add-ons you would use. If the lead-platform integrations are the draw, look at how much of your work arrives that way; the steps for building your own lead flow are in how to get leads without Angi.

4. Service Fusion

Who it suits: crews with several techs and office staff, where per-user fees would add up. Its pricing FAQ says the price is the same for one technician and one dispatcher as for 20 technicians and a full office.

Pricing: a flat monthly fee with unlimited users. As listed on Service Fusion's pricing page in October 2026: Starter $208, Plus $325 and Pro $533 a month billed annually (charged as one payment at sign-up), or $245, $382 and $627 month to month. Every plan is offered month to month with no contract required, and annual billing saves 15%.

Plumbing features: estimates with pre-filled line items that convert to jobs in one click, e-signatures inside the estimate, call source tracking linked to jobs and estimates, a web booking portal, field payments on a Stripe card reader, and QuickBooks sync that runs both ways for customers, products and services and pushes deposits, invoices and payments automatically. The pricing FAQ names ServiceCall.ai, an add-on on every plan, as its calling and call tracking product. Job costing and inventory are included from Plus; the customer portal, e-signatures and progress billing are included on Pro and sold as add-ons below it.

Getting started: free demo, with personalized onboarding and phone, email and chat support listed on every plan.

Check in the demo: price Starter with the add-ons you would really use, including ServiceCall.ai if call tracking matters to you, then compare that total with Plus and Pro. More detail is on our Service Fusion comparison.

5. Successware

Who it suits: plumbing companies that want accounting inside the field software. Its plumbing page names small and medium plumbing companies, and its home page lists HVAC, electrical, septic and other trades as well.

Pricing: no public price list on the Successware pages we read in October 2026. The site offers live demos and a sales phone line.

Plumbing features: the plumbing page describes integrated accounting covering receivables and payables, payroll processing, importing your price book or building a custom plumbing one, marketing campaigns based on the age of customers' appliances and fixtures or their repair history, dispatch that matches a technician to each incoming job, and a mobile app with a job summary form that Successware says reduces technician admin time.

Check in the demo: if you would move your books into it, bring your bookkeeper. Ask how reports export, how month-end close works, and how the price is calculated, and get contract length and onboarding costs in writing, since none are posted.

6. FieldEdge

Who it suits: multi-truck plumbing companies. FieldEdge's plumbing page is headed as software that scales multi-truck operations and names small and mid-market plumbing companies, including those managing multiple business units, locations or service teams.

Pricing: three plans, Select, Premier and Elite, each marked "Request Pricing" on FieldEdge's pricing page in October 2026. The plans include 2, 4 or 6 mobile app licenses, and every plan includes an onboarding specialist.

Plumbing features: every plan includes price book and flat-rate pricing, QuickBooks Online and Desktop sync, and integrated SMS texting. The plumbing page describes dispatch by skill, location and availability. Quotes are single-option on Select and multi-option from Premier. Service agreements are basic on Select and advanced above it. Elite includes Proposal Pro for good, better, best and budget options, MarketingEdge for email, texting and campaigns, a consumer portal, outbound call recording, and warehouse inventory (for QuickBooks Desktop Enterprise users with Advanced Inventory). The plan table marks Proposal Pro, MarketingEdge and the portal "Call for Pricing" on Select and Premier.

Check in the demo: count your trucks against the included licenses and ask what each extra one costs. Confirm the tier your quoting style needs. Our FieldEdge comparison covers the rest.

7. ServiceTitan

Who it suits: residential, commercial and construction plumbing companies with office staff. ServiceTitan says its per-technician pricing fits a business at any size. Its demo form asks how many techs you run and whether you have at least one full-time office employee, and its plumbing page pitches adding technicians without adding office staff.

Pricing: Starter, Essentials and The Works, each marked "Request Pricing," with per-technician pricing, on ServiceTitan's pricing page in October 2026. The page shows no dollar amounts, contract terms or implementation fees.

Plumbing features: a pricebook, call booking, a drag-and-drop dispatch board, call recording, multi-option proposals, service agreements, job costing, construction project management with work-in-progress reporting, customer financing, a customer portal, and QuickBooks Online and Desktop Premier and Enterprise integration. Marketing Pro is sold as an add-on.

Getting started: a free, no-obligation demo.

Check in the demo: ask for the full first-year cost in writing: the per-technician fee, onboarding, every add-on you saw, and payment processing. Ask the contract term, what renewal looks like, and how long until your price book is live. Our ServiceTitan alternative page is written for smaller shops weighing it.

8. A custom CRM

Who it suits: plumbing companies whose work no longer fits a packaged workflow. Signs include running residential service, new construction and property-manager accounts under one roof with different billing for each; keeping water heater warranties, sewer video findings or membership rules in spreadsheets because the software has nowhere to put them; or wanting every record in a database your company owns outright.

When it doesn't fit: you are new, you are still settling how you price, your workflow is standard, or you need software this week. Any product above will serve you better then. Custom also needs your time for discovery and someone committed to maintaining it.

Pricing: a build, then hosting and upkeep. Compare it against the subscription you would otherwise pay over the same three or five years.

We wrote the CRM our own service companies use today, after packaged field software stopped matching how they worked. Our custom CRM page explains what a build includes, and the Jobber alternative comparison shows how to weigh the two honestly.

Plumbing software compared

How to choose plumbing software

If this is your first CRM, our plain explainer on service-business CRMs covers the basics. Then sort the field with these questions.

• How does the vendor count people? Jobber prices by plan and user count, each Housecall Pro plan includes a set number of users (Max adds more at $35 a month each), ServiceTitan prices per technician, each FieldEdge plan includes a set number of mobile app licenses, and Service Fusion charges one fee for unlimited users. Run the numbers for the crew you plan to have in two years.
• How do you price? Shops that diagnose on site and quote flat rates need a price book techs can search fast. Time-and-materials shops need clean labor and parts tracking. Our guides on pricing plumbing service jobs and good-better-best quotes help you settle that before setup.
• What happens at 9 p.m.? Test a sewer backup that has to go on tomorrow's full board. Watch how the dispatcher moves jobs and how customers get told.
• Do you sell memberships? Housecall Pro lists recurring service plans on Max, and Workiz lists them on Ultimate. Confirm the plan, and see our guide to recurring service billing.
• How much is construction or big-job work? Repipes and new construction need deposits, progress billing and multi-day scheduling. Check which plan includes them.
• Which accounting setup do you run? QuickBooks Online, QuickBooks Desktop, or accounting built into the field software are different conversations. Ask your bookkeeper first.
• How do you leave? Before signing, ask how to export customers, equipment, job history and invoices, and test it. Our CRM switching checklist covers which records to pull.
• What are you agreeing to? Terms range from month to month to prepaid annual plans. Where no terms are posted, get the term, renewal and cancellation rules in writing.

Where to start

1. Write a one-page spec. Trucks and office staff now and in two years, flat rate or time and materials, memberships or not, construction share, and your QuickBooks version.
2. Run the same three jobs in two products. A water heater replacement with three options, a late-night backup squeezed into a full day, and a three-day repipe billed in stages. Use free trials where they exist and demos where they don't.
3. Test the exit before you sign. Export a sample, read the contract terms, and get any quoted price in writing.

Software organizes the calls you already get. If calls go to voicemail after hours or leads arrive faster than anyone answers, fix that first. Our free system quote looks at how calls and form leads reach you and where they drop.

Frequently asked questions