A demolition CRM that will not let a crew start on a house with live gas.
A teardown is quick once the machine is on site and slow everywhere before that. The job waits on a permit, the utility companies, sometimes an asbestos survey and abatement, and a dumpster. We build the CRM so every one of those has a status and a date.
Demolition jobs stall on paperwork, not on the crew
Generic field service software assumes the job is ready when the customer books. Demolition is the opposite. Before a house comes down, someone has to apply for the demo permit, ask the gas and electric companies to disconnect at the street or the pole, get the water shut off and the sewer capped, and in many cases have an asbestos survey done and any abatement completed by a licensed firm. Each of those has its own timeline, and if one slips, the crew and the machine sit idle or move to another site.
The customer base is also split. Homeowners pay once and leave. Builders, remodelers and property managers send work all year, expect their own terms, and need paperwork from you: insurance certificates naming them, invoices against a project, lien waivers when they pay. A list of contacts is not enough. Each account needs its own history and its own billing setup.
And demo jobs have a cost tail most trades do not: dumpster swaps, truckloads, tonnage tickets, disposal fees and recycling credits for metal and concrete. If those are not recorded per job, you find out a teardown lost money weeks after the invoice went out.
What a demolition CRM has to track
If any of this lives on a whiteboard or in someone's texts, a job will eventually start too early or bill too low.
Pre-demolition checklist on every job
Permit applied and issued, each utility disconnect requested and confirmed, sewer capped, required notices sent and any inspections passed, with dates, so the job cannot move to scheduled until the list is complete.
Asbestos and hazardous materials record
Whether a survey was needed, who performed it, what it found, who handled abatement and when it cleared, with the reports attached to the job in case anyone asks later.
Disposal and hauling log
Each roll-off delivered and swapped, each truckload, the tonnage ticket and where the load went, so disposal cost lands on the job and recycling credits are not lost.
Equipment and crew assignments
Which excavator, skid steer, trailer and crew is on which address and when, including the move between sites, so two jobs never claim the same machine on the same morning.
Contractor accounts with project history
Each builder or property manager has an account with billing terms, certificate holder details, the people you deal with and a list of past addresses grouped by project.
Photos before, during and after
Crew photos of the structure before work starts, of the utility disconnects and of the finished site, timestamped on the job, which settles most disputes about damage or debris left behind.
How we build a demolition CRM
We built a CRM for our own companies first. We build yours to fit how your demo jobs actually run.
Stages that match a demo job
Lead, photos received, estimated, sold, permit pending, disconnects pending, ready, scheduled, demolished, hauled, graded, invoiced. You name the stages and the board shows where every job is stuck.
Estimates by job type
Templates for interior strip-outs, whole-structure teardowns, pool removals and concrete breakout, each with line items for labor, equipment days, roll-offs, disposal and fill, so estimators price the same way.
Account billing and lien waivers
Invoices against a builder's project, partial payments, and conditional or unconditional waivers generated when payment posts, in the format the account asks for.
Crew app with required photos
The crew lead sees the day's address, the access notes and the disconnect confirmations, and cannot close the job until the finished-site photos are uploaded.
Owner reporting
Margin per job after disposal, revenue per contractor account, average days from sold to demolished and which lead sources produce paid jobs, on one screen.
What you own on day one.
Every account is opened in your company's name with you as the owner. If you ever leave, you change a password, not your business.
- Domain, hosting and the site files
- Phone numbers and call recordings
- The CRM and its database
- Email and text lists, with consent records
- Google Business Profile and every listing
- Analytics and Search Console
Custom CRM for demolition, answered.
Can the CRM block scheduling until utilities are disconnected?
Yes. We can require the disconnect confirmations and the permit before a job moves to scheduled, or simply warn the office if someone tries to book it early. You decide how strict it is.
Will it work for interior strip-outs as well as teardowns?
Yes. Interior jobs use a shorter checklist (protection, what stays, debris path, dumpster placement) and skip the utility steps that only apply to full demolition.
Can builders see their own jobs?
If you want. A contractor account can get a limited view of their projects, schedule dates, photos and invoices, without seeing anyone else's work.
Can you bring in jobs from my current software or spreadsheets?
Yes. We import customers, accounts, past jobs and open invoices, check the result with you, and keep the old data readable.
Custom CRM for demolition. Owned by you.
Start with the instant website checkup of your current site: your grade and top 3 fixes, no sign-up. Or get a free system quote for the whole demolition setup.
Instant website checkup