A lighting CRM that remembers every fixture in every yard you have ever lit.
A lighting job does not end at the install. The same system needs re-aiming, lamp changes, timer resets and additions for years. We build a CRM that stores the system itself, so every future visit starts with a map instead of a guess.
The lighting sale and the lighting system both outlast a single visit
Field software built for plumbers and lawn crews assumes a job is a visit: someone calls, a tech goes, an invoice follows. A lighting project has a different shape. The lead comes in, a demo is scheduled for a dark evening, the designer builds a quote fixture by fixture, the owner often asks for a second option, and the install may wait on a landscaper or hardscaper finishing first. After the install, the system becomes a long relationship: seasonal maintenance, fixtures knocked out of aim by a mower, wire nicked during aeration, a transformer that needs a bigger load when the owners add a patio.
Every one of those later visits goes better if the tech knows what is in the ground. Which transformer runs which zone, where the hubs are, how many fixtures sit on each run, which brand and model, what the timer is set to. Most companies keep that in a designer's head or a sketch on the back of the contract. When that designer leaves, the knowledge leaves too.
A lighting company also lives on partners. Landscapers, hardscapers, pool builders and custom home builders send a meaningful share of good work. Knowing which partner sent which job, and whether it sold, is the difference between thanking the right people and guessing.
Records a lighting CRM needs to keep
When these live in a notebook or a phone's camera roll, they will be missing when you need them.
Demo scheduling that follows the sunset
Evening appointments that shift with the season, a short window per night, travel time between demos, and a note on whether every decision maker will be there. The calendar should never offer a bright summer evening slot.
Fixture-level estimates with options
A line for every fixture style, its finish, the lamp or integrated LED module, each wire run, hubs, transformer and control, grouped into good, better and best packages that the homeowner picks from on a phone the next morning.
A system map for each property
Every fixture's location and zone, the transformer it runs on, wire runs, timer and control settings, and photos from install day, attached to the address so any tech can open it on a phone.
Maintenance plans and visit notes
Plan terms, the visits included, card-on-file billing and notes from each visit: plants growing over fixtures, lenses that need cleaning, lamps nearing end of life, additions the owner mentioned.
Partner and referral records
A record for each contractor partner (landscape crews, patio installers, pool companies, custom home builders), with each referred lead linked to them and its outcome, so referral thanks or payments follow your own rules.
Dependencies on other contractors
A new patio job linked to the hardscaper's schedule, with the date sleeves must go under pavers and the date your crew can pull wire, so nothing gets buried without conduit.
What we set up for lighting companies
We build these on your data, in an account your company owns.
A quote builder from your own fixture catalog
Your fixtures, finishes, lamps and transformers loaded once with your costs and prices, so a designer can build a quote on a tablet in the driveway right after the demo.
Install photos that become the system map
Crews photograph each fixture and hub as they set it, tag it to a zone, and the map builds itself. The next service tech sees exactly where the hub sits under the boxwoods.
Automatic maintenance scheduling
Plan visits generated by season and grouped by neighborhood, with reminder texts to customers who opted in and a link to reschedule if they will not be home.
Warranty tracking by fixture
Brand, model, install date and warranty terms stored per fixture, so a failed light becomes a warranty claim with the paperwork attached rather than a free replacement out of your margin.
Lead source and partner reports
A simple view of signed jobs by source and by partner, with revenue rather than lead counts, so you decide where to spend your evenings and your marketing.
What you own on day one.
Every account is opened in your company's name with you as the owner. If you ever leave, you change a password, not your business.
- Domain, hosting and the site files
- Phone numbers and call recordings
- The CRM and its database
- Email and text lists, with consent records
- Google Business Profile and every listing
- Analytics and Search Console
Custom CRM for landscape lighting, answered.
Can we import our old customers and systems?
Yes. We import customers, addresses and past jobs from spreadsheets or your current software. Old systems will lack fixture maps, so we add a simple way for techs to build the map on the next visit.
Does the CRM handle commercial maintenance contracts?
Yes. HOA entrances, office campuses and restaurant patios can have contract terms, multiple sites under one account, visit schedules and billing to a property manager rather than an owner.
Can our designers use it on a tablet at night?
Yes. The quote builder works on a phone or tablet, with a dark display option so it does not ruin anyone's night vision while the demo lights are on.
What happens to our data if we stop working with you?
It is your data in your account. You can export customers, jobs and system maps at any time, and we hand everything over if you move on.
Custom CRM for landscape lighting. Owned by you.
Start with the instant website checkup of your current site: your grade and top 3 fixes, no sign-up. Or get a free system quote for the whole landscape lighting setup.
Instant website checkup