Field service software cost by crew size: 1, 3, 5, 10 and 15 users

Every figure on this page was read on the vendor's own pricing page on October 19, 2026, and the Jobber and Housecall Pro figures were read again on October 31, 2026, with no change to their regular prices. The per-user numbers are our arithmetic: the cheapest published plan that covers a given number of users, divided by that number. List prices change often (we track that on our dated price-change log), so treat this as a snapshot and confirm at checkout.

How much does field service software cost per user?

There is no single per-user rate, because most vendors sell bundles. Jobber sells plans that include 1, 5, 10 or 15 users. Housecall Pro includes 1, 5 or 8 users, then charges for each extra one on its top plan. Service Fusion, ServiceM8 and GorillaDesk do not charge for office logins at all; they meter plan tier, job volume or technician schedules instead.

So the honest answer depends on your headcount. For one person, published plans run from $0 (ServiceM8's free plan, 30 jobs a month) to $149 a month (Jobber Grow, billed annually). For a 15-person company, the same Jobber Grow plan costs $399 a month, or $26.60 per user. The bundles reward growth up to the edge of each tier, then the next tier jumps.

Who counts as a user matters as much as the price. Jobber's page counts as a user anyone who logs in, from the office or a truck, to see or change the team's schedule. GorillaDesk says only people assigned to a schedule need a paid route, and admin, manager, sales and crew logins are free. Count the people who will actually log in before you compare anything.

What does Jobber cost for 5 users?

Five users on Jobber Connect cost $149 a month on annual billing, which is $29.80 per user. Jobber's selector groups teams as "Just me", "2-5 people", "6-10 people", "11-15 people" and "16 or more", and the plan cards include 1, 5, 10 or 15 users. Above 15, the page says "Let's chat". Here are the three prices shown for each plan:

Source: Jobber pricing page, read October 2026 (October 31). Prices are per month. Core is offered only for one user, and Plus starts at five. A first-year promotion for new customers, seen on the page on October 19, closed on October 30, 2026, and the October 31 read listed only the prices above.

The cheapest column is also the least flexible. Jobber's FAQ says an annual plan is billed for the full term at the start and the initial payment is "non-refundable". On the 12-month commitment, billing carries on monthly until the term ends, even if you cancel. A five-person crew on Grow pays $229 a month on annual billing against $299 with no commitment: $70 a month, or $840 a year by our arithmetic, for the right to leave at any month's end. Our Jobber pricing guide covers those terms in more detail.

Every Jobber plan card, including Core, also says "Add users for $29/mo each." On paper that makes Core plus two extra users $87 a month for a three-person crew. The page does not say whether that $29 is billed at the same rate on annual and monthly terms, or whether a Core account with added users keeps Core's limits, so ask Jobber before you plan around it.

What does Housecall Pro cost for 10 technicians?

Ten users on Housecall Pro cost $369 a month on annual billing: the MAX plan at $299 includes eight users, and two more at $35 each add $70. That is $36.90 per user, or $4,428 a year. Housecall Pro's own information page for AI assistants (last updated September 10, 2026) says "Additional users are available on the MAX plan", so a crew of six or seven has to move to MAX even though it will not fill all eight seats.

Source: Housecall Pro pricing page, read October 2026 (October 19, prices rechecked October 31). The page lists "$35/mo per additional user" under MAX without saying whether that rate changes with annual billing; we applied $35 to both columns. Prices exclude sales tax. Housecall Pro's information page for AI assistants also mentions a separate Mechanical Package for HVAC, plumbing and electrical with different pricing; the pricing page we read does not show it.

Housecall Pro says it "does not require long-term contracts," and every plan includes a 14-day trial on MAX features with no card. For a direct feature comparison at the same crew sizes, see Jobber vs Housecall Pro.

What is the cheapest field service software for a 3 person crew?

On published list prices, a three-person crew pays the least on plans that don't charge per seat or that bundle five seats at a low price. Here is what three people cost on the vendors that publish numbers. The plans differ a lot in features, so the cheapest line is not automatically the right one.

Notes on the table. ServiceM8's Starter covers 50 new jobs a month; a busy three-person crew may need Growing at $79 (150 jobs). GorillaDesk's $49 assumes the three of you ride together on one schedule; three separate trucks on Basic would be $149 a month, since routes two and three add $50 each. Kickserv's page opens on annual billing at $60, next to "Save 20% with annual subscription"; its Switch to Monthly button shows $75 for the same Start plan (rechecked October 21, 2026).

If your three people are mostly in one truck and you invoice a modest number of jobs, the job-metered and route-metered tools are the cheapest on paper. If each person runs separate jobs all day and needs quoting, online booking and automated follow-ups, compare the five-seat plans on features first. Our guide to software without per-user fees goes deeper on those pricing models.

What do add-ons and card fees add to the bill?

The plan price is the floor. Jobber lists three paid add-ons: Marketing Suite at $99 a month, Receptionist at $29 and Pipeline at $49. Taking all three adds $177 a month, or $2,124 a year, to any plan. Housecall Pro names a longer list of add-ons (CSR AI, Pipeline, Payroll, Voice, Websites, Campaigns and others) but the pricing page we read showed no prices for them, so a quote is the only way to know.

Card processing is usually the bigger number. Each card payment through Jobber Payments costs 2.9% + 30¢. Housecall Pro advertises card rates "as low as 2.59%" without publishing the full rate card. At $300,000 a year in card payments, averaging $300 each, Jobber's standard rate comes to $9,000, about three times the yearly cost of a 10-user Connect plan. We break this down, including when you can bring your own processor, in card processing fees in field service software.

Field service software cost per user at 1, 3, 5, 10 and 15 users

This is the same arithmetic in one place: the cheapest published plan that covers each crew size, on annual billing where offered, divided by the number of users. Jobber figures use the regular annual price.

Derived from the Jobber, Housecall Pro and Service Fusion pricing pages, read October 2026. Service Fusion's higher plans are Plus at $325 and Pro at $533 a month billed annually, also with unlimited users. A one-person Jobber Core account is $29, which is cheaper than any line above, but Core lacks features the other plans include.

Two patterns stand out. Per-seat plans punish the awkward sizes just past a tier: six people on Jobber pay the 10-user price, and nine on Housecall Pro pay for MAX plus one. And flat-fee plans look expensive for small crews and cheap for large ones. From six users up, Service Fusion Starter's $208 sits below the $229 that Jobber Connect charges for its 10-user bundle.

How should you price software for your own crew?

1. Count logins, not employees. Include the office, the owner and anyone who only checks the schedule, then check each vendor's definition of a user.
2. Price next year's headcount too. If you plan to go from five to seven, the five-seat plan is a one-season answer.
3. If a vendor shows a first-year or first-months offer, budget everything after it at the regular price.
4. Add the add-ons you would really turn on, and your card volume at the published rate.
5. Read the billing terms. Annual prepayment is cheaper, and on Jobber it is non-refundable.

Our software rent calculator does this math for any crew size. Some owners reach the end of the list and decide to stop paying per seat entirely. We build custom CRMs registered to the client's company, and we charge nothing per login; we don't publish a price list, and we quote each build in writing (see how our pricing works and custom CRM). That route costs more up front and suits companies whose process is settled. For most crews under five, a published plan is the faster start.

What we could not confirm

• Whether Jobber's "$29/mo each" added user is the same price on annual and monthly billing, and how it combines with a one-user Core plan.
• Whether Housecall Pro's $35 additional MAX user is discounted on annual billing.
• Prices for Housecall Pro's add-ons, which its pricing page did not list.

ServiceTitan, Workiz, FieldEdge and JobNimbus are left out because they publish no prices; see field service software pricing in 2026 for what each quote-only vendor does disclose.

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