A paving and sealcoating CRM that remembers every driveway and lot and when it is due again.
Asphalt work has two clocks: the season and the maintenance cycle. A CRM built for this trade stores each property's size and condition, tracks bids and phasing for lots, reshuffles the schedule when it rains, and tells you which customers are due for sealing.
The money is in the return visit, and the schedule belongs to the weather
A new driveway is a one-time sale. Crack filling and resealing come back every few seasons for as long as the pavement lasts, and commercial lots need regular patching and restriping. A company that tracks every surface it has paved or sealed, with its size and the date of the last service, can build much of each season from its own list. Field software that treats each visit as a separate ticket buries that history.
Scheduling is the other headache. Asphalt and sealcoat both depend on weather and temperature, plant hours and crew size. A wet week can push dozens of driveways at once, and every customer needs to know the new date and whether they still have to move their cars. Commercial lots add phasing: which section closes on which day, which tenants were notified, when barricades come down.
What an asphalt CRM has to track
Each item ties back to a real job, a real season or a real customer question.
Property measurements and condition
Square footage, surface type, age, crack notes, drainage problems, photos and aerial measurements saved with the address, so repeat estimates take minutes.
Reseal and crack fill cycles
The date of each service and your recommended interval, producing a list of customers due each season that can drive reminders and route planning.
Rain-day rescheduling
A way to move a whole day of jobs to the next open slots and notify each customer, with prep reminders, in one action.
Commercial bids and approvals
Site walk date, scope version, bid due date, board or owner approval status, and requested documents like a certificate of insurance or a W-9.
Phasing and notices
For lots, the closure order section by section, the date each tenant or resident notice was sent, and photos of the signage and barricades in place.
Materials and costs per job
Asphalt tonnage, sealer, crack filler, sand and paint against what was estimated, which shows which kinds of jobs and which towns earn their keep.
What we build for paving and sealcoating companies
The system starts from how you measure and price, and from how your crews are split, then gets these pieces.
Aerial measurement on intake
When a request arrives, the estimator measures the driveway or lot on satellite imagery inside the CRM and the measurement is saved to the property.
Route-based sealcoat days
Sealcoat and crack fill jobs grouped by neighborhood so a crew can do several driveways on the same streets in one day, with door hangers or texts to neighbors who opted in.
A weather view
The forecast shown beside the schedule so the office can see which days are at risk and plan reshuffles before the crew loads up.
Online estimate approval
Customers see the estimate with options (crack fill only, crack fill and seal, patching) and approve online, which books them into the next available route.
Commercial maintenance plans
Multi-year plans for managers and HOAs with each service scheduled, so renewals do not depend on someone remembering.
What you own on day one.
Every account is opened in your company's name with you as the owner. If you ever leave, you change a password, not your business.
- Domain, hosting and the site files
- Phone numbers and call recordings
- The CRM and its database
- Email and text lists, with consent records
- Google Business Profile and every listing
- Analytics and Search Console
Custom CRM for asphalt paving & sealcoating, answered.
Can the CRM tell us who is due for sealcoating?
Yes. Each property has a last service date and a recommended interval you set, so the CRM produces a due list each season and can send reminders to customers who agreed to receive them.
How does it handle a week of rain?
Choose the washed-out days and the CRM shifts every job on them into the next open slot by crew and route, then texts customers the new date and any prep reminders.
Can it store bid documents for property managers?
Yes. Scope, drawings, insurance certificates, W-9s and signed contracts attach to the commercial account and the specific bid.
Custom CRM for asphalt paving & sealcoating. Owned by you.
Start with the instant website checkup of your current site: your grade and top 3 fixes, no sign-up. Or get a free system quote for the whole asphalt paving & sealcoating setup.
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